Key Challenges of Manual Compliance Administration

Compliance is a critical component of recruitment and onboarding, and remains an ongoing employment responsibility quite often associated with significant administration and overhead. Almost two-thirds (65%) of corporate risk and compliance professionals surveyed acknowledged that leveraging technology to streamline and automate manual compliance processes would help reduce operational cost and risk associated with non-compliance, according to the Key Budget, Staffing and Spending Trends for Compliance in 2023 report by Gartner.

WorkPro’s study of candidate preferences and sentiments, It's Not Me, It's You: Challenging the Status Quo of Australia's Hiring, confirms job seekers prefer a quick recruitment process. Out of 2000 candidates surveyed, almost half (44.4%) are not willing to wait more than one-week post-interview for a decision, and over half (57.4%) received an offer in less than two weeks from application.   

Managing workforce compliance manually presents significant challenges, including:

• Fragmented Systems: Dependence on multiple systems makes data management inefficient and prone to errors.
• Increased Risk: Manual data entry and document management heightens the likelihood of mistakes and compliance failures.
• Candidate Experience: Administrative burdens slow down the hiring process, negatively affecting candidate experience.
• Inadequate for Complex Laws: Excel spreadsheets are often insufficient to manage the nuances of evolving employment laws.
• Disorganisation: Reliance on multiple email attachments, downloads, and Excel spreadsheets can lead to inefficiency and severe consequences over time.
• Security Risks: These efforts increase safety risks and issues with Fair Work Act compliance.

Benefits of Automated Compliance Solutions

Looking at transitioning from a manual to automated process can be overwhelming, so our advice is to take tentative steps towards digitisation and automation. This can be done by mapping and documenting your current processes and procedures, and prioritising those ‘quick wins’. This gives you and your team the opportunity to explore the possibilities and measure the impact of each stage for your internal stakeholders and candidates. Taking a staged approach and solving each component of your processes will allow you to gain real time insights, and measure success each step of the way.

The transition to integrated, automated compliance solutions using a solution such as WorkPro, enables a more efficient, and accurate compliance management process. This evolution supports improved compliance administration, reduces risk, aggregates all compliance data for easy tracking and management, and significantly enhances the candidate experience by making the hiring process quicker and more seamless. 

Here’s how automated compliance solutions like WorkPro transform the landscape:

• Efficiency and Accuracy: Automated processes save time and minimise errors by eliminating manual data entry and managing documents efficiently.
• Comprehensive Compliance: Ensures all background checks and verifications are conducted consistently and properly, giving businesses confidence in their compliance program.
• Enhanced Candidate Experience: The adoption of the right technology will reduce manual paperwork and the use of disparate systems. In turn, the right partner and automation expedites screening, hiring, and onboarding, reduces the cost to hire and increases the time to productivity.
• Agility and Flexibility: Provides rapid onboarding needs in today’s dynamic market, helping businesses maintain efficiency.

Statistics from Navex Global's 2023 Definitive Risk & Compliance Benchmark Report reinforces these points, with roughly 1 in 5 respondents identifying the following reasons for adopting automation and technology solutions:

• Automate practices and procedures (24%)
• Streamline workflows/reduce redundancy (22%)
• Reduce costs (21%)
• Reduce spent time on managing risk and compliance tasks (20%).

Simplify Your Workload with WorkPro

A unified, automated compliance solution like WorkPro simplifies the compliance landscape, reduces errors, and enhances workforce agility. By streamlining processes, we’ve been able to offer businesses a more robust, reliable, and scalable solution for job-readiness and overall workforce management. So, embrace the changing landscape - contact us today and let us help you work smarter, not harder.