How WHS Software Can Simplify Your HR Compliance Process

Non-compliance with Work Health and Safety (WHS) regulations costs Australian businesses billions of dollars every year. According to Safe Work Australia, workplace injuries and illnesses cost the economy more than $28 billion annually due to lost productivity, fines, and legal fees. Managing WHS compliance is critical for all employers and, depending on the size and complexity of your workforce, can often be an overwhelming task. Technology solutions can be adopted to simplify these processes, and ensure compliance is manageable, effective and efficient for your team.

What is WHS Software (and How Does It Manage WHS Programs)?

A WHS program (Work Health and Safety program) includes frameworks and processes, procedures, policies, and training that ensures your workplace aligns with Australian WHS regulations. Managing these programs manually and keeping everything up-to-date can quickly become unwieldy and complex so organisations adopt WHS software and specialists to remove manual administration and streamline this important business requirement.

WHS software can streamline the management of WHS, and in fact automate certain elements of a WHS program. Solutions such as WorkPro dovetail in a broader WHS program to deliver and manage the collection, monitoring of your workers employment credentials such as licences, tickets and accreditations and safety and compliance learning.

Here’s how WHS software streamlines and simplifies compliance:

• Managing WHS policies and training: You can use templates to create, update, and communicate your safety policies and deliver to ensure compliance with WHS legislation and internal standards. WorkPro can be incorporated into your program by delivering practical work health and safety learning through a pre-built library of modules authored by subject matter experts.
• Tracking employee progress: Monitor completion of WHS documents and training and track refresher requirements, ensuring all staff are up-to-date with compliance requirements.
• Hazard and incident reporting: Streamline the reporting and management of workplace hazards and incidents to ensure timely action and compliance with WHS codes of practice.
• Audit preparation: Securely store all compliance records and documents in one place,
  making it easy to prepare for WHS audits and inspections.

Managing WHS Policies and Procedures

Maintaining WHS policies and procedures that meet industry-specific standards can feel like an endless task. With WHS software, you can easily create, manage, and update your policies in one place, giving you more control and peace of mind.

For businesses with multiple sites or varying safety protocols, WHS software like WorkPro allows you to standardise safety training, policies and standard operating procedures and track completion and compliance in real time to make sure all employees adhere to specific safety requirements. WorkPro also enables you to build customised learning packages based on roles or sites, to ensure learning journeys are relevant.

Staying compliant with changing WHS legislation can be challenging. WorkPro automates this requirement by working with subject matter experts, lawyers and practitioners to provides access to a regularly updated library of WHS eLearning courses. This means you have access to a reliable, authoritative and factual correct information to distribute to your workforce. WorkPro ensures that your business stays compliant with minimal manual effort.

Maintaining Compliance Through WHS Courses

Ensuring that your employees complete the necessary WHS courses and acknowledge your policies is a key part of WHS compliance. With WHS software like WorkPro, this process is simple. You can create, assign, and monitor eLearning courses, all in one platform.

WorkPro offers over 60 practical, job-specific modules that are ready to use, covering general workplace safety to industry-specific protocols. You can also customise courses to fit your organisation’s specific requirements. WorkPro makes it easy to deliver your unique programs and track their progress in real-time, ensuring they stay compliant with all necessary WHS codes of practice.

By incorporating software into your WHS management strategy, you can reduce administration overhead, as well as gain better visibility into your team’s compliance across all locations, departments, or sites.

Preparing for WHS Audits and Inspections

Getting ready for a WHS audit or inspection can be stressful, but WHS software makes preparation easy by keeping all your compliance records in one secure location. Instead of scrambling to gather documents at the last minute, WorkPro lets you generate reports and track key metrics in a user-friendly dashboard.

With everything organised in one place, you’ll be fully prepared for audits or inspections, allowing you to focus more on building a safer, more productive workplace.

Why WorkPro’s WHS Software is the Ideal Solution for HR Teams

WorkPro’s WHS software is designed to meet the needs of businesses of all sizes—whether you’re a small business just getting started with compliance or a large organisation managing multiple sites and teams. Here’s why WorkPro is the best solution for managing your WHS processes:

• Tailored Solutions: WorkPro’s software is customisable, so you can build a program that fits your business and individual roles.
• Efficiency Through Automation: Automate key compliance tasks such as bulk eLearning delivery and tracking module expiry dates, saving your team valuable time. WorkPro integrates seamlessly with existing HR systems, providing a smooth, efficient experience for
  your team.
• Real-Time Monitoring: Monitor employee progress and track the completion of WHS courses with real-time updates and automated compliance tracking. WorkPro makes it easy to identify gaps and fulfil internal roles by filtering candidates who have completed the
  necessary learning modules.
• Audit Preparation: Store all documentation and eLearning records in one secure place, making it easy to prepare for WHS audits and inspections.

Automate your compliance processes while reducing the manual effort required to administer a comprehensive WHS program with WorkPro’s smart compliance tech. You can also seamlessly manage your WHS eLearning alongside other pre-employment and compliance obligations such as background checks and credential management, making it easier to ensure workplace safety and reduce the risk of non-compliance.

Take the Stress Out of WHS Compliance

Managing compliance with WHS regulations doesn’t have to be difficult or time-consuming. With WorkPro’s WHS software, you can streamline workforce compliance processes, improve safety outcomes, and ensure that your business is always prepared for audits and inspections. Contact WorkPro today to learn more about how our WHS software can help you simplify your HR compliance processes, save time, and reduce risk.